Our Services

Venue Selection & Booking

  • Selection
  • Negotiation
  • Finalization
  • Agreement
  • Payment
  • Allotment

Venue Layout

  • Scientific Halls
  • F & B Area
  • Faculty Lounge
  • Exhibition
  • Signages

Registration

  • Registration Software: Online & Offline
  • Onsite Registration Counters
  • Self-Check-In Kiosk
  • Scanning Outside Halls & Lunch Area
  • Certificate Distribution

Exhibition

  • Exhibition Layout
  • Exhibition Space Booking Form
  • Agreement with Exhibitors
  • Onsite Exhibitor Support & Production
  • Guidelines for bare space & shell scheme
  • Power Supply
  • Exhibition Entry

Abstract

  • Online Abstract Submission & Scoring
  • Guidelines for Abstract Submission
  • Review Abstracts
  • Notification to Authors
  • Oral & Poster Guidelines
  • Travel Grant & Prize for best Papers

Scientific Program

  • Preparing Program Outline
  • Scientific Highlights
  • Faculty Database
  • Faculty Invitation & Confirmation
  • Master Data
  • Speaker Introduction & Photographs

Travel

  • Air Tickets of Faculty
  • Visa Assistance for International Faculty
  • Airport Pick up & Drop
  • Web Check in
  • Special assistance for VIP Guests

Food & Beverages

  • Budgeting
  • Vendor Selection
  • Special Requirement for Vendor
  • Menu Finalization
  • Menu Booklet

Planning & Budgeting

  • Understanding the details of event
  • Planning Dates of event to get maximum number of attendees
  • Avoid clashing with other major events
  • Budgeting of event & sponsorship amount required

Website & Mobile App

  • Website Development
  • Online Registration
  • Abstract Submission
  • Scientific Program Update
  • Advertisement
  • Payment Gateway

Promotion

  • Advertisement in Various Magazines
  • Posters in Medical Colleges & Corporate Hospitals
  • Mass Email
  • WhatsApp & SMS
  • Calls
  • Social Media

Sponsorship

  • Database of Potential Sponsors
  • Sponsorship Prospectus
  • Sending Sponsorship Request Letters
  • Providing necessary documents for Payments
  • Sponsorship Form
  • Sponsorship Benefits

Audio Visuals

  • Requirement Analysis
  • Number of Halls
  • Screen Size
  • Sound Requirement
  • Vendor Selection & Negotiation
  • Preview Room Management
  • E Posters

Kit

  • Kit Selection
  • Design & Branding
  • Vendor Evolution
  • Kit Insertion
  • Distribution

Memento / Gift

  • Theme based memento
  • Delivery
  • Faculty Name Printing
  • Distribution
  • Memento & Gifts

Accommodation

  • Faculty Accommodation
  • Rooming List
  • Special requirement for VIP
  • In room goodies
  • Welcome Letter

Local Transportation

  • Airport Pick up & Drop
  • Transfer from & to Venue
  • Transportation of Local Faculties
  • Garbage Clearance

Inauguration

  • Finalizing Chief Guest
  • Guest of Honor & Special Invitees
  • Inviting Media & Local Public
  • Seating Arrangement

Gala Dinner

  • Musical night
  • Artist Selection
  • Requirement of Light & Sound
  • Artist Logistic Arrangements
  • Invitation Card
  • Security

Social Programs

  • Cultural Program
  • Public Awareness Program
  • Public Exhibition
  • Inviting NGOs

Insurance

  • Public Liabilities
  • Cancellation
  • Fire
  • Natural Calamities

Legal Permissions

  • External Ministry Affairs for Foreign Faculties & Delegates
  • CME Credit Hours
  • Electric
  • Fire & Safety
  • Corporation
  • Police
  • ITPO

Other Agencies

  • House Keeping
  • Security
  • Parking
  • PR & Media
  • Photographer
  • Anchor
  • Ambulance

Post Event Reporting

  • Registration
  • F & B
  • Travel & Accommodation
  • Exhibition
  • Attendance
  • Finance